What is the difference between the $99/month plan and the $3,995 build-to-own license?

Monthly Access at $99/month gives you the full platform on a shared instance with your data completely isolated from other organizations. You get all 25 modules, the AI assistant, and the ability to export your data anytime. Build-to-Own at $3,995 gives you a dedicated instance that belongs to your organization permanently. The key difference is ownership: monthly subscribers use the platform, build-to-own clients own it. If you are not sure which is right, start monthly. You can upgrade to build-to-own at any time, and we will migrate your entire history into your new dedicated instance at no extra cost.

Do I need a credit card to start the trial?

No. The 15-day trial is completely free. You only enter payment information when you decide to subscribe.

What happens when my trial ends?

You'll be prompted to subscribe for $99/month. If you choose not to, your account will be paused but your data will be preserved for 90 days.

Can I cancel anytime?

Yes. Cancel from the billing page in your dashboard. No contracts, no cancellation fees. You keep access until the end of your billing period.

How many users are included?

The monthly plan includes 2 users. Need more? Additional seats are available for an added monthly fee, contact us for seat pricing. Build-to-Own includes up to 10 users.

Yes. Your data is stored in an encrypted PostgreSQL database. We never share or sell your data. You can export everything at any time.

What happens to my data if I cancel?

On the Build-to-Own plan, the $99/month managed support is optional. If you stop paying it, your platform keeps running with all your data intact. You just manage it yourself. On the Monthly Access plan, if you cancel you get 30 days to export everything. We provide full data export tools so you can download your grants, proposals, funder records, documents, and research. Your data is never held hostage on any tier.

How does DWR Grant Writer Pro compare to NEON ONE, Instrumentl, GrantHub, or Submittable?

DWR Grant Writer Pro is a deep grant-management specialist with 25 dedicated modules spanning discovery, AI-assisted writing, compliance automation, financial tracking, and closeout. NEON ONE is a broad nonprofit suite (CRM + fundraising + ticketing) where grant management is a shallow feature. Instrumentl and GrantHub are strong competitors in grant discovery and tracking but do not offer a build-to-own license or AI-assisted writing. See our /compare pages for head-to-head feature comparisons.

Veterans Futures Fund presenting a $500,000 grant for veteran housing

Your Brand on Our Platform, or Ours

Your grants deserve better than a rented filing cabinet.

DWR Grant Writer Pro is a grant workbench for grant writers and small organizations. Use our platform, or put your own brand on it. 27 modules cover everything from finding funding to closeout, with an AI assistant that helps you research funders and draft proposals.

Schedule a Demo See All 27 Modules

Brighter Futures Foundation presenting a $25,000 grant to Jefferson Elementary students

Your Brand on Our Platform, or Ours

Your grants deserve better than a rented filing cabinet.

Schedule a Demo See All 27 Modules

Starter Funders
Foundations
RFP Checklist
Federal Grant Data
Client Data Ownership

The problem

Sound familiar?

Most grant teams we work with started exactly here.

Overwhelmed nonprofit grant writer surrounded by flying paperwork

Spreadsheets everywhere

Grant deadlines live in one sheet, funders in another, and reporting in a third. Nothing talks to each other.

Reinventing every proposal

Each new application starts from a blank page, even though you have years of funded proposals sitting in a folder.

Lost institutional knowledge

When a team member leaves, their grant history, relationships, and insights leave with them.

Compliance is reactive

You find out about reporting deadlines when the funder sends a reminder, usually with days to spare.

No single source of truth

The ED, the grant writer, and the finance director each have their own version of the same grant.

Siloed research

Hours spent searching for funders, only to discover a colleague already had a relationship with them.

There is a better way.

How success happens

The right process

Eight steps take you from an idea to an application in the mail. Every step has a place in the platform, and each step hands its work to the next one.

Behind every step

Plan and Track

Dates, reminders and your team, all the way through.

After you win

Report and Learn

Report to the funder, measure results, run the account.

Want to see the screens behind each step? See How It Works or browse all 27 modules.

The platform

27 modules. One workspace.

From funder discovery to grant closeout, DWR Grant Writer Pro covers every stage of the lifecycle. Here are the six core areas that tie it all together.

Live Grant Discovery

Real-time Grants.gov feed with smart filters, bookmarking, and one-click import into your pipeline. Stop manually hunting across five different databases.

One of 27 modules →

AI Writing & Research

Claude-powered assistant with a searchable research library and clause bank. Your best narratives, reusable forever.

One of 27 modules →

Compliance Tracking

Never miss a reporting deadline. Built-in milestone tracking with automatic reminders, so compliance moves from reactive to proactive.

One of 27 modules →

Funder CRM

Track every interaction, relationship strength, and funding history with each funder. When your grant writer leaves, the knowledge stays.

One of 27 modules →

Financials & Budgets

Build defensible program budgets with line-item templates, FTE calculators, and real-time spend tracking. The hardest part of applications, simplified.

One of 27 modules →

Team Collaboration

Shared documents, workflow automation, role-based access, and analytics across your whole team. Everyone on the same page, literally.

One of 27 modules →

DWR Grant Writer Pro — Grant Writing, Research and Compliance

27 integrated modules · one workspace

dwrgrantwriterpro.live

Dashboard

Grants.gov Feed

Research Saved

Funder CRM

Writing

Documents

Grant Applications

Application Audit

Award Review

Calendar

Success Library

Workflows

Analytics

Settings

AI Assistant

Federal Award Intel

Funder Matches

RFP Checklist

Financials

Clauses

Compliance

Finalized Grant Applications

Milestones

Report Calendar

Tracking

Reports

Chat

Dashboard

AI Assistant

Grants.gov Feed

Federal Award Intel

Research Saved

Funder Matches

Funder CRM

RFP Checklist

Writing

Financials

Documents

Clauses

Grant Applications

Compliance

Application Audit

Finalized Grant Applications

Award Review

Milestones

Calendar

Report Calendar

Success Library

Tracking

Workflows

Reports

Analytics

Chat

Settings

Starting at $99/month · or $7,995 to build your own

docwritereview.com · dwrgrantwriterpro.live

All 27 modules sit in one sidebar. See every module with screenshots.

The short version

From Matching a Funder to Completing the Application

The eight steps above, in three plain words: find, write, keep.

Nonprofit team collaborating on grant research at a shared laptop

Find

Match a funder

Search live federal opportunities in the Grants.gov Feed, see who has won similar awards in Federal Award Intel, and keep every funder you are considering in the Funder CRM. One click moves a promising grant into your pipeline.

Write

Write the application

Draft each section in the Writing studio from the grant's own details, with clear placeholders wherever information is missing. Reuse your templates and boilerplate, then edit and finish it in your own voice.

Nonprofit team tracking funders in the DWR Grant Writer Pro Funder CRM

Keep

Complete it and keep the grant

Run the readiness check, track deadlines on the calendar, store every document, and let the Report Calendar build your reporting schedule after the award, so nothing slips.

Not ready to commit?

Try the full platform for $99/month

Same 27 modules. Same AI assistant. No feature restrictions. Use it as long as you need, cancel anytime, and upgrade to build-to-own whenever you are ready.

Monthly Access

$99/month

No contracts. No setup fees. Cancel with 30 days notice.

Start Your Monthly Plan

Schedule a call and we'll have you running in 48 hours

Everything included:

All 27 modules, fully functional
AI assistant for research and writing
Live Grants.gov feed and discovery
Funder CRM and pipeline tracking
Compliance tracking and reporting
Team collaboration and chat
Full data export at any time
Upgrade to build-to-own anytime

Your data is always safe. Shared instance with fully isolated data. Export everything anytime. If you cancel, you get 30 days to download. If you upgrade to build-to-own, we migrate your full history at no extra cost.

Ready to own it?

Built to own. Priced to scale.

No per-seat licensing. No data lock-in. Your platform, your data, your organization's future. Most clients break even compared to SaaS alternatives within 18 months.

How the plans compare

Nonprofit team gathered around a laptop labeled Owned and Controlled by DocWriteReview

	Monthly Access	Build-to-Own	Typical SaaS
Data ownership	Yours, exportable anytime	Yours, forever	Theirs, while you pay
Pricing	$99/mo, cancel anytime	One-time + optional support	Monthly per-seat, rising yearly
Instance	Shared, data isolated	Your own dedicated instance	Shared, no control
AI training	Standard AI assistant	Trained on YOUR proposals	Generic templates
Customization	Standard configuration	Configured to your mission	Same for everyone
Vendor risk	Low, full data export	None, you own the code	They shut down, you start over

From the founder

Grant Writing: The Unofficial Rulebook

The field-tested guide that informed how DWR Grant Writer Pro was built. Real lessons from a grant writer who has won, and lost, hundreds of proposals over three decades. If you manage grants, this belongs on your desk.

This is the strategic thinking behind every module in the platform. The book teaches the methodology; DWR Grant Writer Pro operationalizes it.

Get the book

All 27 modules

Every feature built for one purpose: winning grants faster

Each module solves a specific problem in the grant lifecycle. Here is what they do, and why they matter.

Find & Research

Grants.gov Feed

Live Grants.gov integration with smart filters, agency search, and one-click pipeline import.

Stop manually searching five databases. New opportunities surface automatically, so your team spends time applying instead of hunting.

AI Assistant

Streaming AI chatbot trained on funder intelligence. Parses structured research from conversations and saves findings directly.

Ask a question about a funder, get a researched answer. The assistant learns your organization over time, so every session gets sharper.

Research Library

Searchable workspace for grant opportunities with filtering, sorting, bookmarking, and funder database access.

Every piece of research your team does lives in one place. When a colleague discovers a funder, the whole team benefits immediately.

Write & Build

Proposal Writing

AI-assisted drafts for all 8 standard proposal sections with streaming output, word count tracking, and grant context integration.

First drafts that sound like your organization, not a chatbot. The AI uses your selected grant data to personalize every section.

Success Library

Archive of winning proposals with rich metadata, lessons learned, versioning, and CSV export.

Your best proposals become reusable assets. New team members can study what worked instead of starting blind.

Clause Library

Risk-rated legal and compliance clauses with side-by-side comparison, standard response templates, and drag-and-drop sorting.

Respond to funder terms confidently. Color-coded risk ratings let your team flag problematic language before signing.

Document Manager

Full lifecycle management with drag-and-drop upload, version history, threaded comments with @mentions, and S3 cloud storage.

Every attachment, letter of support, and budget spreadsheet in one place. No more emailing files back and forth.

Track & Manage

Dashboard

AI-powered insights, grant readiness indicators, priority deadline alerts, and milestone timeline visualization.

Open the app and immediately know what needs attention. No digging through tabs to find what is due this week.

Pipeline Tracking

Drag-and-drop Kanban board with a 7-stage lifecycle from Prospect through Closed, with workflow automation triggers.

See every grant at a glance and know exactly where it stands. Moving a card to "Submitted" can auto-create follow-up tasks.

Calendar

Deadline and event management with priority levels, grant-linked events, recurring event support, and completion toggles.

Every deadline, site visit, and reporting date in one calendar. Color-coded priorities mean the most urgent items jump out.

Workflows

If/Then rule builder with triggers for status changes, approaching deadlines, new grants, and budget thresholds.

Automate the repetitive work. When a grant hits "Awarded," the system can auto-create milestones and calendar events without anyone lifting a finger.

Money & Compliance

Financials

Grant-linked budget creation with line item management, category tracking, and matching fund calculations.

Build budgets that tie directly to specific grants. When the funder asks "where does the money go," the answer is already documented.

Compliance

AI-driven readiness assessment across 8 dimensions with color-coded pass/warning/fail indicators and actionable recommendations.

Know whether you are ready to apply before you invest 40 hours in a proposal. The system flags gaps you can fix before they cost you the award.

Reports

Three report types (Pipeline, Funder Analysis, Financial Summary) with tab-based interface, summary metrics, and CSV export.

Board meeting in an hour? Pull a pipeline report with success rates and funding totals. Export to CSV for the finance committee.

Analytics

Performance metrics including funding by period, success rate calculations, win/loss statistics, and pipeline trend visualizations.

See patterns over time. Know which funders you win with, which proposal sections need work, and how your pipeline is growing quarter over quarter.

Collaborate & Configure

Funder CRM

Interaction timeline with calls, emails, meetings, and notes. Relationship pipeline from Cold through Active with engagement scoring.

Institutional knowledge that stays when staff leaves. Every phone call, every email, every meeting note, stored and searchable.

Team Chat

Internal threaded conversations with tenant isolation and message tracking.

Quick questions answered inside the platform. No more switching to Slack or email to ask "did we hear back from that funder?"

Settings

User profile management, notification preferences, and organizational configuration.

Each team member controls their own experience. Set notification frequency, update roles, and manage access without calling support.

Common questions

Frequently asked questions

Answers to the questions we hear most from grant teams evaluating the platform.

What is DWR Grant Writer Pro?

It is a grant workbench for grant writers and small organizations. You find funding, write proposals with AI help, store every document, track every deadline and stay compliant after the award, all in one place instead of across spreadsheets, folders and inboxes.

What is the difference between the monthly plan and Build to Own?

The monthly plan is $99 per month, with a 15 day free trial, and includes 2 users. Build to Own is $7,995 one time, with optional maintenance at $29 per month. It gives your organization its own separate installation of the platform, with your logo and branding, and includes up to 10 users. The layout and features are the same. If you are not sure, start monthly.

How many people can use the platform?

The monthly plan includes 2 users, and additional seats are available for an added monthly fee, so contact us for seat pricing. Build to Own includes up to 10 users, and more can be discussed on request.

Can the platform actually find grants for us?

Yes. The Grant Feed searches active federal opportunities from Grants.gov. You filter by agency, amount, deadline and category, and one click moves a grant into your pipeline. Federal Award Intel shows who has won federal awards, using USAspending.gov data. The AI Assistant can also help you research funders and save what you find.

Where does the funder information come from?

The Funder CRM starts with a list of well known national foundations compiled from public sources such as IRS filings and funder websites. Details change, so always verify a funder on its own website before you apply. You can edit, delete or add funders at any time. Federal opportunities come live from Grants.gov and USAspending.gov.

How does the AI help with writing?

The Writing studio drafts proposal sections using the details of the grant you select, such as the funder, goals, eligibility and budget. It is told not to invent facts, and it leaves clearly marked placeholders where information is missing. AI drafts always need your review before you submit anything. The monthly plan includes an AI allowance of 1,000 credits per month, where a chat question uses 1 credit and a proposal draft uses 2.

How does compliance tracking work?

The Compliance module runs a readiness check across eight areas: organizational capacity, financial systems, program design, evaluation framework, sustainability plan, budget alignment, reporting capability and funder requirements. Each area gets a pass, warning or fail indicator with recommendations. The Report Calendar then builds reporting schedules from your award dates so reports are not missed after you win.

Can we track a grant from the moment we find it through closeout?

Yes. The Tracking board follows each grant through seven stages: Prospect, Research, Writing, Submitted, Awarded, Active and Closed. The Workflows module can automatically create calendar events, milestones or notifications when a grant changes stage.

We have past winning proposals. Can we keep them in the platform?

Yes. The Success Library stores your winning proposals with funder, year, award amount, tags and lessons learned, with version history, so your past work stays easy to find and reuse.

How do budgets connect to grants?

The Financials module lets you build budgets linked to specific grants, with line items, categories and matching funds. When you draft a budget narrative, the budget details are used, and the Reports module can produce a financial summary from the same data.

Is it only for federal grants?

No. The Grant Feed covers federal opportunities, and the Funder CRM, Research and AI Assistant support foundation, corporate and state funders too. The writing and tracking tools work for any application.

What happens to our data if we cancel?

You keep control of your data. We provide export tools so you can download your grants, funders, documents and research. On the monthly plan you have 30 days after canceling to export everything.

How do I get help or talk to someone?

Use the Contact page, email [email protected], or call 202-800-1899. You can also schedule a demo from the button at the top of the page.

Grant insights, delivered monthly

Funding trends, deadline strategies, and product updates. No spam, ever.

Ready to stop renting your grant infrastructure?

Schedule a 30-minute consultation. We'll talk through your team, your grant volume, and whether DWR Grant Writer Pro is the right fit. No pressure, no hard sell.

Schedule Your Consultation